Essential Guide for the Beginners to Migrate to Microsoft Office 365
With the increasing popularity and marketing of Microsoft Office 365, many business organizations have started to switch to its use after knowing its features. Knowing all about Office 365 before its use is a heavy task, but the complete migration process splits itself into three major sub-parts in order to provide you an easy experience.
The task that entails the decision of migration is Research. In order to adopt something new, it is important to analyze its compatibility with your business and to look out for better available options too. Thus, research about the pros and cons of Office 365 and check for its suitability for an efficient work system.
Remember to clean-up your data and files etc. in order to avoid any drawbacks while moving it to the cloud-based system. This is important to ensure the safety of your data because the type of security your data was in will be changed when you will migrate to Office 365. Also, keep a check on the file types not supported or not allowed by Office 365. This can lead to an endless migration cycle of content creation.
Before the actual transformation to Microsoft Office 365, the optimization of content is what is necessary. This helps in reducing your risks and gives you a better output. Thus, a proper functioning structure that controls the obstacles occurring while migration, should be well familiar with the members of the organization.
The main elements necessary for the migration of your data securely and successfully are as follows:
- Content Collection: Here, it is necessary for you to contact the owners of the content and the stakeholders to get the important and necessary data to be migrated. In order to find the Technical Quotation and Functional Quotation, risk analysis is a necessary task. These Quotations reflect the importance of documents for the business. After all the content is added and tagged into the TQ or FQ sections, you will get an inventory detail file of your content.
- Prioritization: you need to analyze your content thoroughly to decide the priority status of migration of that particular data. Depending upon its complexity and quality, the content is divided into headings of Migrate, Customize, Rewrite and Retire.
- Migrate: High FQ and Low TQ.
- Customize: Lower TQ and FQ.
- Rewrite: High FQ and TQ
- Retire: High TQ and Zero FQ
- Migration: In this step, the analyzed and categorized data is migrated as per the importance defined in the detailed inventory list. This involves a series of steps which verifies the integrity of data and its security. Steps involved in this process are:
- Preparation of Source Data
- Content mapping
- Custom Developments
- Compatibility Check
- Support: It is an important step as here the feasibility and understanding of the user are checked. You need to teach and support the users of this change so that they know how and from where to fetch their data. Depending upon the number of departments you’ve migrated, you need to ensure the training of your end-users and identify resources which could help you on call during the transition.
Despite the crucial and complex nature of the whole migration process, the end results are worth the hard work. Office 365 gives your business an amazing boost and efficiency.